Terms of Reference
All of the following "Terms of Reference" have been endorsed by the Executive Committee.
1. Purpose
1.1 Cancer Services Framework for Victoria
To oversee and approve the development of the Cancer Services Plan for the Grampians region, consistent with the principles of the Cancer Services Framework of Victoria, refer
http://www.health.vic.gov.au/cancer/
2. Objectives
2.1 Stakeholder engagement
To ensure that consultation with providers and consumers of cancer services within the Grampians region informs the cancer services plan. Establish ongoing consumer and clinical reference group.
2.2 Monitor performance
Monitor the development, implementation and outcome of the cancer services plan for the GICS. Appoint and monitor the performance of the Director.
2.3 Financial Accountability
Ensure clear and transparent processes of accountability through the fund-holder to the DHS for the spending of GICS funds.
2.4 Communication
Oversee and ensure effective communication both in the development and the implementation of the cancer services plan.
2.5 Reporting Relationships
Through the fund-holder and directly to the CPCU (Cancer Palliative Care Unit of the DHS)
3. Membership & Meetings
3.1 Criteria
These are based on representing all cancer service providers and consumers within the Grampians region and may include the following:-
a) Consumers
b) Geographically across the region
c) Sectors
i) public
ii) private
d) major specialist, professional providers of cancer services
i) surgeons
ii) medical oncologists
iii) radiation oncologists
iv) palliative care
v) oncology nursing
e) Fund-holding agency
f) Management of health agencies
g) Department of Human Services
h) Community-based services:
i) Nursing (Hospice and Community)
ii) Medical (GP’s)
iii) Allied health
iv) Research / Diagnostic Services
3.2 Meeting Frequency
These will be held on a bi-monthly basis at a time and place convenient for membership which may involve rotating meetings between major centres.
3.3 Minutes
These will contain a clear record of resolutions and agreements as well as action plans. They will be forwarded to members of Executive one week prior to the next Executive meeting. A permanent record will be held in the GICS office.
3.4 Voting
This will be by simple majority with an additional casting vote by the chair in the case of tied vote of the membership.
3.5 Quorum
This will be half of the elected membership.
4. Appointments
4.1 Process
The initial Executive was an interim body broadly based on the criteria outlined above. On a bi-annual basis, positions on this Executive will be advertised in the local press throughout the region with a selection-committee composed of a sub- committee of the existing Executive.
4.2 Duration
The Executive will be appointed on a 2 yearly basis or otherwise consistent with the funding cycle of the program.
4.3 Chairman
This position is to be elected annually by the Executive.
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